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Scope Approval Document

Project scope, deliverables, timeline, and investment for consulting engagements

Business Document

Template Notice

TEMPLATE - Subject to legal review. This is a starting point, not a final legal document. All fields marked with [Field Name] must be completed for each engagement. This template should be reviewed by a qualified legal professional before use in a binding agreement.

Contents

1. Project Overview

Project Name [Project Name]
Client [Client Name]
Client ABN [Client ABN]
Date [Date]
Project Manager [Project Manager]
Rapid Developments Contact [RD Contact]
Document Version [Version]

Project Summary

[Project Summary - Provide a brief description of the project, its objectives, and the expected business outcomes. This summary should give all stakeholders a clear understanding of what the engagement covers and why it is being undertaken.]

2. In-Scope

The following items are included within the agreed scope of this engagement:

3. Out-of-Scope

The following items are explicitly excluded from this engagement:

Any work outside the items listed in Section 2 will require a formal scope change request (see Section 11: Change Management Process).

4. Deliverables

# Deliverable Description Format Due Date
1 [Deliverable 1] [Description 1] [Format 1] [Due Date 1]
2 [Deliverable 2] [Description 2] [Format 2] [Due Date 2]
3 [Deliverable 3] [Description 3] [Format 3] [Due Date 3]
4 [Deliverable 4] [Description 4] [Format 4] [Due Date 4]
5 [Deliverable 5] [Description 5] [Format 5] [Due Date 5]

5. Timeline and Milestones

Phase Description Start Date End Date Dependencies
1. Discovery [Phase 1 Description] [Start Date] [End Date] [Dependencies]
2. Analysis [Phase 2 Description] [Start Date] [End Date] [Dependencies]
3. Design [Phase 3 Description] [Start Date] [End Date] [Dependencies]
4. Implementation [Phase 4 Description] [Start Date] [End Date] [Dependencies]
5. Review [Phase 5 Description] [Start Date] [End Date] [Dependencies]

Total Estimated Duration: [Total Duration]

6. Investment and Pricing

All fees are quoted in Australian Dollars (AUD). No GST is charged - the provider is not currently registered for GST.

# Item Description Fee (AUD)
1 [Item 1] [Item Description 1] $[Fee 1]
2 [Item 2] [Item Description 2] $[Fee 2]
3 [Item 3] [Item Description 3] $[Fee 3]
Total $[Total]

Additional Notes

  • Travel outside the Brisbane metropolitan area is charged at $0.95/km or actual costs.
  • Third-party costs (software licences, hosting, etc.) are charged at cost plus 10% administration.
  • Quoted fees are valid for 30 days from the date of this document.

7. Payment Schedule

# Milestone Amount (AUD) Due Date
1 [Milestone 1 - e.g., Upon approval of this document] $[Amount 1] [Due Date 1]
2 [Milestone 2 - e.g., Completion of Discovery phase] $[Amount 2] [Due Date 2]
3 [Milestone 3 - e.g., Completion of Implementation] $[Amount 3] [Due Date 3]
4 [Milestone 4 - e.g., Final delivery and sign-off] $[Amount 4] [Due Date 4]

Payment Terms

Invoices are due within 14 days of issue. Late payments incur interest at 1.5% per month (18% per annum) on the outstanding balance. We reserve the right to suspend services for accounts overdue by more than 30 days.

8. Assumptions

The following assumptions underpin this scope of work. If any assumption proves incorrect, it may affect the timeline, deliverables, or fees:

  1. [Assumption 1 - e.g., The Client will provide timely access to relevant personnel, systems, and information as required.]
  2. [Assumption 2 - e.g., The Client will allocate appropriate internal resources to support the engagement.]
  3. [Assumption 3 - e.g., Decisions and approvals will be provided within 5 business days of request.]
  4. [Assumption 4 - e.g., The Client's existing systems and infrastructure are in a stable, functional state.]
  5. [Assumption 5 - e.g., No material changes to the Client's business operations will occur during the engagement.]
  6. [Assumption 6 - e.g., All work will be conducted during standard business hours (Monday to Friday, 9am–5pm AEST/AEDT) unless otherwise agreed.]
  7. [Assumption 7 - e.g., Third-party services and integrations referenced in scope are available and accessible.]

9. Risks and Mitigations

# Risk Likelihood Impact Mitigation
1 [Risk 1] [Likelihood] [Impact] [Mitigation 1]
2 [Risk 2] [Likelihood] [Impact] [Mitigation 2]
3 [Risk 3] [Likelihood] [Impact] [Mitigation 3]

10. Communication Plan

Activity Frequency Participants Format
Status Update [Frequency - e.g., Weekly] [Participants] [Format - e.g., Email summary]
Progress Meeting [Frequency - e.g., Fortnightly] [Participants] [Format - e.g., Video call]
Milestone Review [Frequency - e.g., Per milestone] [Participants] [Format - e.g., In-person or video]

11. Change Management Process

Any changes to the agreed scope of work must follow this process, consistent with our Terms of Service (Section 3.2):

  1. Request: The requesting party submits a written scope change request describing the proposed change, reason, and expected impact.
  2. Assessment: Rapid Developments will assess the change and provide a written response within 5 business days, including any impact on timeline, deliverables, and fees.
  3. Approval: Both parties must approve the change in writing before any additional work commences.
  4. Documentation: Approved changes will be documented as an addendum to this Scope Approval Document.

Important

Additional work outside the original scope will be quoted separately and requires Client approval before commencement. No additional fees will be incurred without prior written agreement.

12. Acceptance Criteria

Deliverables will be accepted according to the following process:

  1. Delivery: Rapid Developments delivers the completed deliverable in the agreed format.
  2. Review Period: The Client has [Review Period - e.g., 5 business days] to review the deliverable and provide feedback.
  3. Feedback: If the deliverable does not meet the agreed specifications, the Client will provide specific, written feedback detailing the deficiencies.
  4. Revision: Rapid Developments will address valid deficiencies within a reasonable timeframe and resubmit.
  5. Acceptance: The deliverable is deemed accepted when:
    • The Client provides written approval; or
    • The review period expires without written objection; or
    • The Client makes substantive use of the deliverable.

Note: Acceptance does not waive any rights under Australian Consumer Law.

13. Approval Signatures

By signing below, both parties confirm they have read, understood, and agree to the scope, deliverables, timeline, investment, and terms outlined in this document.

This document is governed by the Rapid Developments Terms of Service and the laws of Queensland, Australia.

Client

___________________________
[Client Signatory Name]
[Client Signatory Title]
[Client Organisation]
[Date]

Rapid Developments

___________________________
[RD Signatory Name]
[RD Signatory Title]
Rapid Developments Business Solutions
[Date]

This document works in conjunction with our Terms of Service and Privacy Policy.